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Volvo Packaging Terminal and Depot Handbook

  • Updated
 

Content:

 
 
 
 

Purpose & Scope

This Handbook is to show the different Sections in the LES WEB application, the different routines and guidelines used by Volvo packaging Terminals and Depots. 

 

 

 

Incoming

In the LES Web portal manual you will find information about the incoming section here: Incoming
 
 
 

Create packaging request

In the LES Web portal manual you will find information about create packaging request here: Create packaging request

 
 

Choose Requested Delivery Week

In the LES Web portal manual you will find information about requested delivery week request here: Choose Requested Delivery Week
 
 
 

Summary and confirmation

In the LES Web portal manual you will find information about summary and confirmations here: Summary and confirmation
 
 
 

My requests

In the LES Web portal manual you will find information about My requests here: My requests
 
 

Deliveries - Active Goods Receipt

Please note that the function Active Goods Receipt must be activated for your terminal to be able to perform an active goods receipt. Please get in touch with Logistic Services Admin for further assistance with enabling the function.
All deliveries that are ready for goods receipt are shown.
The goods receipt should be done as soon as the physical unloading is complete to keep a correct stock balance.
 
Step by step: 
 
1: Verify that the correct user settings are made for Name, Plant and Storage Location.
2: Click on Incoming in the menu to the left.
3: Select Deliveries tab.
4: Select the wanted Delivery.
5: Enter the actual received quantity. All material types in selected delivery note should be show in the list. If material types are missing a ticket to terminal deviation needs to be created.
6: Click on the ‘Perform Goods Receipt’-button to finalize the goods receipt. 
7:  Print Delivery: Can be used if you want to print the delivery note. Refresh list: Can be clicked to update the list with the newest delivery notes. Export Excel: Can be clicked to export the list of delivery notes to excel.
 
 

Filter and search functions

To make it easier to find a specific delivery that is ready for Goods Receipt you can search on deliveries notes: by Sender, you can search for a specific Delivery directly or on delivery date. Enter the Sender, Delivery number or delivery date and click the ‘Search delivery list’-button. See example below.
 
 
 
 

Insert free text regarding External Delivery

It is possible to enter a free text message in the ‘External Delivery’-field. It can also be modified.
Click in the ‘External Delivery field of the wanted Delivery and just type the wanted text, i.e. “ASG123”. Click the ‘Save Ext. Delivery ID”-button to finalize it. To modify an existing text just do the same as for entering a new text.
 
 
 
 
 

Outgoing

How to administrate outgoing packaging from a Terminal / Depot via the portal (LES Web Application).
 
 

Outgoing packaging

How to administrate outgoing packaging from a Terminal  / Depot via the portal (LES Web Application).
 
Packaging can be repositioned to other locations via LES web application. You will only be able to send packaging to predefined locations. These will vary from from user to user.
 
 

Create outgoing deliveries

It is important to verify that the correct settings for the user are made once inside the application. This could be verified at the top of the application where user name, Plant and Storage Location could be seen. If the values are incorrect they must be changed. See Settings/Messages.
 
Select menu option “Outgoing” on the left side of the menu in order to get to work area for send packaging. 
 
Step by step: 
1. Verify that the correct user settings are made for Name, Plant and Storage Location. 
2. Click Outgoing in the menu to the left.
3. Select Create tab.
4. Select action in the in the drop down list, i.e. Repositioning.
5. Select destination in the in the drop down list, i.e. Volvo Packaging. Only destinations allowed to work with will be displayed.
6. Click on the ‘Next’-button to continue to the next step.
 
Only packaging allowed to be handled by both sending and receiving storage location will be displayed in the selection screen. In the selection screen it is possible to select one or several packaging to reposition. It’s only possible to select a quantity equal to or lower than the current stock.
 
Step by step: 
1. Select what packaging to move and fill in quantity to move in the Quantity field to the right. 
2. Click on the ‘Next’-button to continue to the next step.
 
 
Step by step: 
1. Select the delivery date in the drop down calendar. Today’s date will automatically be marked with a yellow box.
2. Click on the ‘Submit’-button to finalize the delivery / repositioning.
 
A pop-up screen will appear with stock transport order number once the submit button has been pressed. Click on OK button to continue to start screen of outgoing option.
 
The STO number needs to be sent to our planning team for delivery note creation via a ticket like this:
 
It’s not possible to select a delivery date in the past. If such a date is selected there will be an error message displayed as seen above.
 
 
 

Send Outgoing Deliveries

There are several types of outgoing deliveries for terminals/depots:
YNL1: Packaging Request
YNL4: Packaging Maintenance (Wash/Repair/Destruction)
YNL5: Packaging Repositioning
All types are handled in the same way in the web-portal and all the steps are the same.  
 
Step by step: 
1: Verify that the correct user settings are made for Name, Plant and Storage Location.
2: Click Outgoing tab.
3: Select Deliveries in the Work area.
4: Select delivery by clicking the box directly left of the delivery.
5: Click the ‘View delivery’-button to proceed and see the details of the delivery.
It is also possible click on:
Print loading list: To get a print out of the loading list
Save Changes: To save information if Carrier ID has been added for a delivery.
Refresh list: To get the list of deliveries updated.
Export Excel: To get a excel report of the list. 
 
 
It is possible to update Carrier ID, External Delivery ID and the Loading date once inside the delivery, see example below. 
 
 
Step by step: 
1: Enter the new text in the wanted field, Carrier ID. 
2: Click the ‘Save header changes’-button to finalize the change.
 
If no changes needs to be done in the selected delivery it’s possible to proceed without making any changes.
Step by step: 
1: Click the ‘Print loading list’-button if nothing is loaded but the loading list needs to be printed. 
2: Click the ‘Goods issue’-button to finalize the delivery if the physical loading is performed exactly according to what is stated in the Delivery qty-field in the selected delivery.
 
If the full quantity for some reason can’t be loaded the delivered quantity needs to be entered. A reason to the difference needs to be stated as well.
 
Step by step: 
1. State the quantity that actually was loaded in the Delivery qty-field. 
2. Select the reason in the drop down-list.
3. Click the ‘Goods issue’-button to finalize the delivery if the physical loading is performed according to what is stated.
 
Delivery note and CMR will automatically be displayed in a pop up window once the ‘Goods Issue’ button has been pressed. Click on the printer icon to print the documents. Click on ‘Close’ button to close the pop up window. A confirmation of the goods issue is also stated.
 
 
 
 
An error message will appear if a quantity higher than the stated quantity in the delivery is entered. Click ‘OK’ button to close the error message and continue.
 
There is a filter-function to find specific deliveries. It’s possible to search for delivery by entering the Delivery number, the External delivery ID, the Ship-to-party, the Goods issue date or the Means of trans. ID.
The search result will appear at the top of the screen marked in green (see screenshot below).
Step by step:
1. Enter the search terms in the correct field, in this example the wanted delivery no in the Delivery field.
2. Click on the ‘Search delivery list’-button to perform the search. Search result will appear at the top of the list marked as green.
 
 
 
 

Stock Handling

How to move packaging internally at a Terminal / Depot between/within Storage Locations and Stock Types (Statuses) via the portal (LES Web Application). It also describes how to bundle and de-bundle packaging at a Terminal / Depot via the portal (LES Web Application).
 
 

What movements can be done in LES

Every Terminal / Depot has a unique name and number to which Storage Locations (SLOC) and Stock Types (Status) are connected. All packaging at a Terminal / Depot have a storage location and status depending on the physical status and administrative status of the packaging, see fig.1 below. 
 
Fig. 1 Example over Packaging Terminal GOT Y004. 
LES has predefined alternatives on how you can move packaging between / within stock types and storage locations. Within a SLOC you can move the packaging freely between the different stock types (statuses), i.e:
• Blocked - Quality Inspection
• Blocked – Unrestricted Use
• Quality Inspection – Blocked
• Quality Inspection – Unrestricted Use
• Unrestricted Use – Blocked
• Unrestricted Use – Quality Inspection
 
See fig. 2 below.
 
Fig. 2 Movements within the same SLOC, here Main 0001 at GOT Y004. 
Movements between different SLOCs can only be done between the same statuses at both SLOCs, i.e. from Main 0001 Blocked to Repair 0003 Blocked. See fig.3 below.
 
Fig. 3 Movements between different SLOC, here from Main 0001 Blocked to Repair 0003 Blocked, Quality Inspection to Quality Inspection and Unrestricted Use to Unrestricted Use.
The different physical statuses of the packaging material at an Terminal/Depot  have predefined and uniform SLOCs and Stock Types which are common for all Terminals/Depots. See list below. 
 
 
 

Create internal movements

How to choose wanted types of movements of packaging internally at an Terminal/Depot  between/within Storage Locations (SLOCs) and Stock Types (Statuses). The Section also describes the different error types that can occur and what to do with them.
 
 

Choose where to move the packaging 

Make sure that you’re correctly logged in by checking the Name, Plant and SLOC. If not, change your settings, see Settings/Messages. Make sure that the Navigation menu (on the left side of the screen) is set to Stock Handling and that the Internal movement tab is selected in the Workarea. 
The packaging is always sent FROM the SLOC you’re logged in on TO the selected SLOC. 
If you want to move packaging WITHIN the same SLOC you must first select from what stock type (status) to move it and then select where (what status) to place it in. 
Click on the ‘Select materials’- button in the right bottom corner to proceed to the next step.
Step by step:
1: Check that you’re correctly logged in (name, Plant, SLOC).
2: Click Stock Handling
3: Select Internal movement.
4:Select which SLOC to move From
5: Select what status to move From.
6: Select what status to move To.
7: Click on the ‘Select materials’-button for next step.
 
If you want to move the packaging material from one SLOC to another, i.e from MAIN to REPAIR, you can only move it between the same statuses. Therefore you can only select from where to move it. The rest of the steps are equal to moving within the same SLOC. 
 
 
1. Select what Storage Location to move the packaging to.
2. Select what status to move From.
3. Click on the ‘Select materials’-button for next step.
 
 

Select what packaging to move

In this step you will select what and how much packaging to move.
In the first column Material all the different materials in the selected Status are listed. The next column Description displays the descriptions of the materials. In the third column Available Quantity in Unsrestricted stock you will find the available stock quantity in the selected status, in this case Unrestricted Use. The column changes name based on the selected status. The last column Quantity to be moved to Quality Inspection also changes name after selected To-status, in this case Quality Inspection. In this column you enter the quantity you want to move.
You can move one or more different material types at the same time. Just enter the wanted quantities before you click on the ‘Submit’-button in the right bottom corner to finalize the move.
 
 
Step by step:
1: Enter the quantity you want to move.
2: Press the Submit button to finalize move.
If the move has been successful a popup window is displayed. Click ‘OK’ in this window to continue.
 
 

Filter functions

To make it easier to find the packaging material you want there are 2 filter functions. You can filter on material number or description. 
The example below is filtered on ‘ *2 ‘ => everything that ends with 2 in the bundle number comes on top (the green collared lines) in the list. 
If you instead type ‘ 2* ‘ => everything that’s starts with 2 in the bundle number comes on top. * = any character. To return to normal sorting just clear the number / description-fields and click the ‘Filter bundles’-button again.
 
Step by step:
1: Enter the filter parameters, i.e.' *2 ‘.
2: Click the ‘Filter bundles’-button to start filter function. 
 
If you instead type ’ *LID* ‘ as filter parameters everything with ‘LID’ in the bundle description will come on top. See example below. 
The filter works in the same way for the bundle number.    
 
 

Error codes – what can go wrong?

If a move is not successful you will get an error code. There are two main types of errors that can occur. By clicking ‘Show details’ you will see what type of error it is. 
 
If you have tried to move more packaging than available the message text will be ‘Deficit of SL …. ‘. Click on OK to close the message window, change the moved quantity and try again.
If any other message text is shown, please contact the LES help desk.
 
 

Bundling and Debundling

How to bundle / debundle packaging at a Terminal/Depot.
 
 

Bundling Packaging

Make sure that you’re correctly logged in by checking the Name, Plant and Storage Location. If not, change your settings, see Setting/Messages. Make sure that the Navigation menu (on the left side of the screen) is set to Stock Handling and that the Bundling tab is selected in the Work area.
 
Note: You can only bundle packaging WITHIN the same Storage Location. 
 
Choose the material to bundle, enter the wanted quantity and then click on the ‘Add to list’- button in the left lower corner to add packaging to the selection list. If you click on the drop-down list to the left of each material you get information on what the bundle contains. You can add multiple types of packaging to the selection list but only add one material at a time. When you’re done press the ‘Submit’-button to finalize the bundling.
Step by step:
1: Check that you’re correctly logged in (Name, Plant, SLOC).
2: Click Stock Handling
3: Select Bundling.
4: Select in which status to bundle.
5: Select packaging and state how many bundles to make.
6: Click on the arrow to get information on what the bundle contains.
7: Click on the ‘Add to list’-button to add packaging to the selection list.
8: Click on the ‘Submit’-button to finalize the bundling.
If you want to remove a selected packaging type from the selection list or change the number of bundles click the ‘Reset bundle’-button to the right of the material. The selected material will be removed from the selection list. If you want to add it again with an other quantity.
 
Step by step:
1: Decide if you want to change quantity or remove a selected material from the selection list.
2: Press the ‘Reset bundle’ button for the selected material. The material will be removed from the selection list.
3: When your selection is done press the ‘Submit’-button to finalize the bundling.
If the bundling has been successful you will receive a pop-up window stating that the material document is posted. Click OK in the pop-up window to continue.
If you try to bundle more packaging than available you will receive a pop-up window with an error message. Click OK to close the window and continue. 
To correct the error you need to change the amount you want to bundle and try again.
To change the status you’re selecting packaging to bundle from, select the wanted new status. You will now get a Yes/No question: If you press ‘Yes’ all selections you may have on screen in the selection list will be deleted before the status is changed. If you press ‘No’ nothing will happen and you will not change the status you’re currently working in.
Step by step:
1: Select the wanted new status.
2: Answer Yes or No. 
 
 

Debundling Packaging

Make sure that you’re correctly logged in by checking the Name, Plant and Storage Location (SLOC). If not, change your settings, see Setting/Messages. Make sure that the Navigation menu (on the left side of the screen) is set on Stock Handling and that the Debundling tab is selected in the Work area. 
 
Note: You can only debundle packaging WITHIN the same SLOC. 
 
Choose the material to debundle, enter the wanted quantity and click on the ‘Add to list’- button in the left lower corner to add packaging to the selection list. If you click on the drop-down list to the left of each material you get information on what the bundle contains. You can add multiple types of packaging to the selection list but only one material at a time. When you’re done press the  ‘Submit’-button to finalize the debundling.
  
Step by step:
1: Check that you’re correctly logged in (name, Plant, Storage Location).
2: Click Stock Handling
3: Select Debundling.
4: Select what status to Debundle.
5: Select a packaging and state how many bundles to debundle.
6: Click on the drop-down list to get information on what the bundle contains.
7: Click on the ‘Add to list’-button to add the packaging to selection list.
8: Click on the ‘Submit’-button to finalize the debundling.
If you want to remove a selected packaging type from the selection list or change the number of bundles, click the ‘Reset bundle’-button to the right of the material. The selected material will be removed from the selection list. If you want to add it again with an other quantity.
To finalize the bundling, press the ‘Submit’-button.
 
Step by step:
1. Decide if you want to change a quantity or remove a selected material from the selection list.
2. Press the ‘Reset bundle’-button for the selected material. The material will be removed from the selection list.
3. When the selection is done, press the ‘Submit’-button to finalize the debundling.
If the debundling has been successful, you will receive a pop-up window stating that the material document is posted. Click ‘OK’ to continue. 
If you try to debundle more packaging than available you will receive a pop-up window with an error message. Click ‘OK’ to close the window and continue. 
To correct the error you need to change th quantity you want to debundle and try again.
To change the status you’re selecting packaging to debundle from, select the wanted new status.  You will then get a Yes/No question: If you press ‘Yes’ all selections you may have on screen in the selection list will be deleted before the status is changed. If you press ‘No’ nothing will happen and you will not change the status you’re currently working in.
Step by step:
1. Select the wanted new status.
2. Answer Yes or No.
 
 

Filter Functions

The filter function is explained here: Filter functions
 
 
 
 

Stock Report

How to work with and handle the stock report in the web application for a Terminal/Depot. 
 
 

Stock Reports

How to get stock reports for a Terminal/Depot.
 
 

Stock reports

Verify that the correct user settings are made for Name, Plant and Storage Location (SLOC). This could be verified at the top of the application where user name, Plant and Storage Location could be seen. If the values are incorrect they must be changed. See Setting/Messages for information regarding how to change settings.
 
Stock report is not an inventory report, its function is to show the current stock in LES in the SLOCs in the different status including “In transit”. There are three different ways to filter and search for a wanted stock report. Those are:
 
  • Items with stock – Only packaging with a quantity will be displayed.
  • Zero stock items – Only packaging with zero quantity in all status will be displayed.
  • All items – All packaging will be displayed. Both packaging with quantity and packaging without.
 

Stock overview list

This function displays the current stock balance in the system for all packaging that are registered for usage at a specific Terminal/Depot.                    
Step by step: 
1: Verify that the correct user settings are made for Name, Plant and SLOC.
2: Click Stock Reports in the menu to the left.
3: Select wanted search criteria for packaging; Items with stock, Zero stock items or All items.
4: Select which SLOCs you want to display report of, if blank the SLOC for the SLOC you are logged in to will be displayed.
5: Click on the ‘Search stock’-button to refresh the Stock Overview-list for the different status selected the selected SLOC/SLOCs.
 
It’s possible to see the structure and quantity of bundles clicking on the arrow symbol to the left of the packaging (bundle) number. The corresponding stock level will also be displayed. 
 

Search for wanted packaging

Search for a single packaging:
It’s possible to make a search for a single packaging. Enter the wanted material number in the search field and click the “Search stock” button, see screenshot below.
Search for a range of packaging numbers:
It’s possible to select and search for a range of packaging numbers in the search screen. Enter the wanted material number range in the search fields. The search result will display all packaging within the entered range once the “Search stock” button is clicked, see screenshot below.
 
 
 
 

History

The content of the tab History in LES Web Portal and how to navigate within the same.
The tab History contains all transaction history for inflow (Goods Receipts), outflow (Goods Issue) and transactions (Goods Movement) within a terminal. 
 
 

Terminal

Each terminal (plant) has five different storage locations – Main 0001, Wash 0002, Repair 0003, Scrap 0004 and Adjustment 0005. And each storage location has three statuses – Unrestricted use, Quality Inspection and Blocked.
 
 

History search

Step by step: 
1: Verify that the correct user settings are made for Name, Plant and SLOC.
2: Click History in the menu to the left.
3: Click Transaction History in the work area.

4: Search on Material. Searching on material (packaging types) level gives the user a result for all types of transactions made on a specific material (or several) or within a specific material interval. The search can also be done by:

Material description: Possibility to search for material using description; e.g. “wood”.
Material: Possibility to search for material using the new material numbers.
Old material number: Possibility to search for material using the old material number; used before LES.

5: Search on Movement Type. Each transaction is classified by a certain movement type; identified by numbers. There are over 900 movement types in total but very few are used in LES:

Goods receipt movement (incoming): 101
Goods issue movement (outgoing): 641
Status movement within a terminal (between storage locations and/or status: 300-series
Inventory movement: 700-series
Debundling/Bundling movement: Y01 (goods issue) and Y02 (goods receipt)
6: Search on Date. Searching on date level gives the user a result for all types of transactions made on a specific date or within a specific date interval.
7: Click on the ‘Search stock’-button to get the result of the selection made.
8: The Export button is to get the the search result in to an excel file.
9:To Reprint a delivery note as described here: Reprint delivery note
 
 

Views

The History tab in the LES Web Portal offers three different views for the search result: Standard View, Standard User View and Detailed View All Users.
The different views have pre-defined settings when it comes to column content. They can be altered or changed through the function Settings; described in Filter & Settings.
 
 

Filter & Settings

 
 

Filter

For each column in your search you are able to click on the top of the name to filter the result.
 
 
In this example we will filter by Material description:
 
In the column Material description only rows containing the word bundle will be filtered and showed.
The filter is turned off by clicking on the funnel and all.
 
 

 

 

Reprint delivery note

In the tab History in LES Web Portal, the user has the opportunity to reprint the delivery note.

Mark the row of the delivery note to be reprinted and click on the reprint button.

A PDF file will open containing the delivery note (+ CMR and Proforma Invoice) with printing opportunities.

 

 

 

 

 

Inventory

The inventory and the follow up tab in the LES Web application. 
 
 
 

Information about the stock take Important 

Information regarding upcoming stock take will normally be sent 30 days before the stock take to the receiver by e-mail and/or thru the message function in the LES web application . This message will act as a reminder of the upcoming stock take and will be displayed as soon as the user logs on to the LES Web Portal. Also the preliminary plan for the upcoming year will be communicated in the end of each year.
 

 

 

Important stock take information for terminals

 
  • Note that only the results for these packaging types may be reported via a ticket.
  • Secure there are no stock movements at the time of the inventory
  • All received deliveries must be goods received in the LES application before the stock take
  • All outgoing deliveries must be post goods issued in the LES application before the stock take
  • It is mandatory to report the inventory in the LES application
  • Perform “Sanity Check” on the reported stock take result.
  • The Adjustment SLOC is not included in this Stock Take
  • The Blocked Status packaging is not included in the Stock Take
  • If you do not have a packaging type in stock, the zero count box must be checked to confirm zero stock
  • Report pieces and bundles according to flow chart for SLOCs and Statuses
  • Packaging scrapped on site must be registered if it has not been approved for scrapping.
  • Packaging scrapped at another site (with a global packaging account number) must be registered, if it is still on site.
 
 

Inventory details and report of Inventory

How to:
  • find the inventory documents.
  • what packaging that is included in the inventory.
  • how to report the counted packaging.
  • how to see the result of the count. 
An inventory document needs to be visible in the LES web application before the stock take result can be reported. Once the inventory document is created it will be available for the terminal in the LES web application. 
Select option Inventory in the LES web application in the navigation menu in order to get to inventory work area. Choose the relevant inventory document in the Planned Count Date field. There could be several inventory documents available in this list. Select the inventory document that corresponds to the date when the stock take should be performed. Press “Details” button to continue (see screenshot below).
 
There can be one or several inventory documents available in this list. Select the wanted inventory document and click “Details” button to continue. 
 
Choose relevant inventory document and press “Details” button to continue. If there more documents in this list you need to repeat the procedure until all has been reported.
 
To report the results of the physical stock take insert the information in the “Counted quantity” column. If the stock count was zero for all (the Select Zero count all button can be used) or any of the packaging this should be indicated in the “Zero count” column by clicking on the box next to the relevant packaging. When all information has been given click on the “Submit” button. 
 
 
It’s possible to enter an inventory document and submit a part of the total numbers of rows in the inventory document. This means that the rest of the rows that wasn’t counted need to be submitted to complete the document.
It’s possible to print an inventory list. This is done via “Print” button (the row needs to be selected before printing). The printed list will contain a specification of all packaging that are included in the inventory document and needs to be counted. The result of the stock take can be found in the Follow up tab.
 
 

Inventory at terminals

When a terminal performs a stock take it is important to pay attention to which storage location and status to be counted (could be several). When logged in to a specific storage location, the information of which status to be counted is to be found in column Stock type:
 
 
Each storage location at a terminal (main, wash, repair, scrap and adjustment) have three statuses: Unrestricted Use, Quality Inspection and Blocked.
Usually only only storage locations Main, Wash, Repair, Scrap and statuses Unrestricted Use, Quality Inspection are included in the inventory documents
 
Make sure that there are no inventory document left to report a result for in all SLOCs (main 0001, wash 0002, repair 0003, scrap 0004) when you are finished with the reporting of your count.
 
 

Inventory follow up

Under the tab “Follow up” the result of your inventories are displayed. There are search- and filter functions to help you find wanted document with results from physical inventory. 
After you have reporting the result from the physical count it is very important to perform a "Sanity check" by using the follow up function and to check the deviations from the just reported result. If there are an incorrect quantity reported from one or several types, please contact your local Volvo inventory contact to get the numbers correct as soon as possible.
 
 

Display inventory results

To display a just reported result you need to have the "only display unposted items" marked and click on search. The documents will be in "only display unposted items" until they are posted.
It is possible to export the report to Excel to make it easier to filter on the deviation and to make the "Sanity Check" after reporting the result. Changes of the reported result can be done by Volvo in the backend until the documents are posted.
 
To search on previous stock take results (posted) you need to unmark the "only display unposted items" check box.
 
 

Follow up search function

 

 

Step by step: 
1: Verify that the correct user settings are made for Name, Plant and SLOC.
2: Click Inventory in the menu to the left.
3: Click Follow up in the work area.
4: Search on Date. Searching on date level gives the user a result for all stock takes made on a specific date or within a specific date interval.

5: Search on Material. Searching on material (packaging types) level gives the user a result for all types of stock takes made on a specific material (or several) or within a specific material interval. The search can also be done by:

Material description: Possibility to search for material using description; e.g. “wood”.
Material: Possibility to search for material using the new material numbers.
Old material number: Possibility to search for material using the old material number; used before LES.

6: Search on posted or unposted items.

7: Click on the ‘Search stock’-button to get the result of the selection made.
8: The Export button is to get the the search result in to an spread sheet or to PDF.
 
 
 

"Sanity" check of the reported result 

In this section it is shown how to get the data from the reported result and to check and verify the deviations.

When there are large deviations and deviations on bundles a check is needed to secure that no errors has been done during counting of when the result was filled in. This is extra important for bundles.

This shows how to get the data from the reported inventory, the data is available as soon as a result is reported

 

1: Click on Inventory

2: Click on Follow up

3:  To display a result just reported the Only display unposted items needs to be checked, if you want to see older you need to uncheck the tick box. To disply old result use the date intervall or material.

4:  Click on Search

5: When the result from the search is displayed click on Export and select Spreadsheet an excel file of the result will be downloaded.

This needs to be done for all 4 SLOCs Main 0001 till Scrap 0004 to get the complete data set for the inventory.

After that you need to open the excel files and add a filter:

Remove ”0” i ”Difference quantity” sort on smallest to largest and largest to smallest to get the biggest negative and positive deviations.

It is also possible to filter on bundles by inserting  ” 990001” in ”Material” column:

 

After this the deviations are visible and a check that the correct value has been reported can be done and if needed a recount can be preformed. To change the reported result you need to contact your local Volvo packaging contact.

 

Views

You will find information regarding views here: Views
The different views have pre-defined settings when it comes to column content. They can be altered or changed through the function Settings, described here: Filter & Settings .  
 
 

Filter & Settings

On the far right side you will find Filter and Settings. You will find more information here: Filter & Settings
 
 
 
 

Packaging catalogue & EDI pack ref

The Catalogue in the LES Web Portal is a search function and gives the user useful information regarding the packaging products managed by the GTO Production Logistics.
The information to be found are dimensions, drawings, pictures, included components, ownership etc. The catalogue also contains search functionality for EDI pack references.
 

 

Catalogue work area explained

The catalogue function is explained here: Packaging Catalogue & EDI pack ref

 

 

 

 

Setting/Messages

The settings/messages section contains three sections. The sections are “Admin settings”, “Message” and “Qualified Flows”. Each section will be described separately in full here: Settings and messages
 
 

How To handle Incoming deliveries without know dispatcher

This routine describes how terminals should handle incoming deliveries without known dispatcher.
 
 

Shipment arrives without delivery note.

 

Dispatcher unknown

Deliveries from VCC with V-EMB packaging (Not yellow) should be handled as dispatcher unknown and terminal deviation must be contacted with an ticket. 
 
  • Ask the driver where the packaging was loaded.
  • If the driver does not know where the packaging were loaded or were the documentation is ask him to contact the carrier office to get the delivery number / complete documentation. 
  • Check for any delivery notes on the In transit status which has not yet arrived at the terminal, match the dispatcher and the quantity via freight note or CMR. Can be checked via Web. If the dispatcher is identified, then follow instructions Dispatcher known.
  • Investigate the carrier and see if it is containing V-EMB. If it contains V-EMB unload the carrier and place the packaging at designated area (to be investigated). The carrier can leave the terminal.
  • If unsuccessful to identify the sender, contact terminal deviation must be contacted with an ticket.
  • The packaging will be added by Terminal deviation function at Volvo to the Terminal/Depot balance using the Adjustment storage location.
  • Terminal/Depot should move the packaging from Adjustment 0005 with an internal move
 
 

Dispatcher known

Check for any delivery notes on the In transit status which has not yet arrived at the Terminal/Depot and matches the quantity. Can be checked in incoming in the LES web portal.
 
If delivery is found perform goods receipt and perform necessary internal movements. 
  • If no delivery is found in the Web, contact terminal deviation must be contacted with an ticket and attach all available information available, information from freight note, CMR and such.  
 
 

Create internal movements from Adjustment 0005.

 
Internal moves are described in this section: Stock Handling
 
 
 
 

Movement  types invoice gate

 
Wash (0002)
  • 311: from sloc 0002 unrestricted to 0001 unrestricted – has been washed. Statistics are shown in bundles. Use bundle buster if conversion to pieces is needed for invoicing.
  • Y41: quantity loaded from wash unrestricted 0002 to other washing facilities
 
Repair (0003)
  • 311: from sloc 0003 unrestricted to 0001 unrestricted  - reparation has been made. 
  • 311: from sloc 0003 unrestricted to 0004 unrestricted  - scrap movement from repair status. 
  • Y41: quantity loaded from repair unrestricted 0003 to other repair facilities
  • 641: Loaded bundles
Scrap (0004)
  • Y51: scrapped on site from 0004 unrestricted.
  • Y41: Quantities loaded from scrap unrestricted 0004 to external scrapping site
 
Main (0001)
  • 641: quantity loaded from main unrestricted 0001. Only bundle.
 
 
 

Cosmetic sorting and repair

Cannot be checked in the system, use cosmetic repair report to report quantities and hours for invoicing.
 

Re-sorting

Cannot be checked in the system, use re-sorting template sheet total report summary to report total number of hours for invoicing.
 
 

Sorting of release from Y900

Enter releasers account through delegated user to see statistics.
 
 
 
 

Quick Guide for Commonly Used Movement Types  

 
From To Movement type
Main Unrestricted Main QI 322
Main Unrestricted Blocked stock 344
Main QI Main unrestricted 321
Main QI Blocked stock 350
Main Blocked stock Main unrestricted 343
Main Blocked stock Main QI 349
Main Unrestricted Wash Unrestricted 311
Main QI Wash QI 323
Main Blocked stock Wash Blocked 325
Wash Unrestricted Wash QI 322
Wash Unrestricted Blocked stock 344
Wash QI Wash unrestricted 321
Wash QI Blocked stock 350
Wash Blocked stock Wash unrestricted 343
Wash Blocked stock Wash QI 349
Wash Unrestricted Main Unrestricted 311
Wash QI Main QI 323
Wash Blocked Main Blocked stock 325
Repair Unrestricted Repair QI 322
Repair Unrestricted Blocked stock 344
Repair QI Repair unrestricted 321
Repair QI Blocked stock 350
Repair Blocked stock Repair unrestricted 343
Repair Blocked stock Repair QI 349
Repair Unrestricted Main Unrestricted 311
Repair QI Main QI 323
Repair Blocked Main Blocked stock 325
     
Loaded Bundles TF to stck in trans. 641
TF to stck in trans. Y41
   
 

Internal Movements for Terminals and Depots  

Movement Type From To
311 Unrestricted Unrestricted
321 Quality Inspection Unrestricted
322 Unrestricted Quality Inspection
323 Quality Inspection Quality Inspection
325 Blocked Blocked
343 Blocked Unrestricted
344 Unrestricted Blocked
349 Blocked Quality Inspection
350 Quality Inspection Blocked
These movement types are only for terminals/depots movements between different SLOCs.
 
The sending SLOC will have negative (-) number and the receiving SLOC will have a positive number.
 
Both the positive and negative transaction will have the same Material Document Number for the same transaction.
 
 
 

Bundling and Debundling  

Movement Type Description
YQ1 Bundling/Debundling in Quality Inspection (-)
Y01 Bundling/Debundling in Unrestricted (-)
YQ2 Bundling/Debundling in Quality Inspection (+)
Y02 Bundling/Debundling in Unrestricted (+)
 
These movement types are also used for Stock Correction Scripts (mass update from maintenance when correcting an error)
 
 

Goods Issue and Goods Receipt  

Movement Type Description
641 Goods Issue from Unrestricted (Deliveries (Request, Usage, Move and Return) and Correction Flow)
101 Goods Receipt from Quality Inspection (Deliveries, Correction Flow, Maintenance and Repositioning)
   
 

Movements due to Stock Take  

Movement Type Description
701 Positive Difference due to Stock Take (Unrestricted)
702 Negative Difference due to Stock Take (Unrestricted)
703 Positive Difference due to Stock Take (Quality Inspection)
704 Negative Difference due to Stock Take (Quality Inspection)
   
 

Automatic Transactions  

Movement Type Description
502 Automatic movement to remove disposables from Y900
Y31 Internal Movement due to Correction Flow (from Quality Inspection to Unrestricted)
   
 
 

Description to abbreviations given in LES for Movements  

Abbreviation Description
TF Internal Movements
TR Reversal of Internal Movements
GI Goods Issue
GR Goods Receipt
RE Removal of Packaging
 
 
 
 

Status moves Flow Chart 

The flow chart explains the moves within a terminal and in which storage location and status packaging in different condition should be stored.
 

Flow Chart description

 

Flow Chart

 
 
 
 

General information

 
There is a few things that we would like to highlight for you to have in mind before contacting the packaging Terminal deviation with a ticket.
  • Check all the SLOCs (Main, Wash, Repair and Scrap) when you search for an outgoing order before contacting the packaging administration.
  • Work according to LES Routine how to handle incoming deliveries without known despatchers. 
General stock handling things to have in mind
  • Follow the flow chart for your status moves. 
  • Explanations for the different movements types. The figures you will find from the History tab and correct Movement types (see LES Movements types, include also MvT Y41 or Movement types invoice gates) is your basis for the invoices towards VGLS (concern those terminals where VGLS have purchased a service from).
  • We want you to have good control of your incoming deliveries. Frequently check so you don´t have old delivery notes under incoming that isn´t Goods receipt. Either have you forget to Goods receipt or so have the despatcher created one delivery note wrongly towards you. In that case inform Terminal deviation with a ticket.
  • When there is wrong packaging type stated on the delivery note or not complete KITs of blue boxes contact Terminal deviation with a ticket. You can adjust the amount on a packaging type that is stated on the delivery note both up and down.
  • Keep in mind that generally, the stock under status Un-restricted should be in bundles except for Scrap. The stock under status Quality Inspection should be in pieces.
If you don´t have access to the External Quality Maintenance sharepoint, please ticket to our packaging inspectors so we can grant you the access.
 

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